Constitution

  1. The Club shall be known as “Tockington Archers” hereinafter referred to as “the club”.
  2. The object of the club shall be the promotion of archery with the exception of bowhunting. The club shall:
    • offer coaching and participation opportunities in archery
    • promote the Club within the local community
    • ensure a duty of care to all members of the Club
    • provide all its services in a way that is fair to everyone
    • ensure that all members receive fair and equal treatment
  3. The club shall be affiliated to the Gloucestershire Archery Society, the Grand Western Archery Society and the Grand National Archery Society, the latter being accepted as the governing body of archery.
  4. The club shall adhere to the constitution of the aforesaid bodies.
  5. The Committee shall consist of a Chairman, Honorary Secretary, Honorary Treasurer, Records Officer and Club Captain. The Committee shall have the power to co-opt any members as desired. Each member shall have one vote on any matters dealt with by the Committee. In the event of a tie the Chairman shall have a casting vote. Three elected members of the committee shall constitute a quorum.
  6. Minutes shall be kept of all meetings of the club.
  7. The Committee shall be elected annually.
  8. The Annual General Meeting (AGM) shall be held before 30th April each year at which accounts (which have been independently reviewed) for the year ending 31st March previously shall be presented. The Club Committee has the right to call Extraordinary General Meetings (EGM) outside of the AGM. Procedures for EGMs will be the same as for the AGM.
  9. At each General Meeting all paid up members may vote excepting Juniors under the age of sixteen.
  10. All Club monies will be banked in an accounts held in the name of the Club. The Club Treasurer will be responsible for the finances of the Club. Payment made from the club cheque accounts shall be signed by two authorised committee members.
  11. Each prospective member, prior to joining, shall be required to read and understand the constitution and thereafter sign his/her membership application in agreement.
  12. Each member of the club shall pay club fees and these shall become due on 1st July and be paid by 1st August. New members joining may pay club subscription fees charged pro rata from quarter of the year in which they join. The foregoing applies to new members only. Members not paying their dues shall not be eligible to shoot. Membership fees will be set annually and proposed by the Club Committee and be accepted at the Annual General Meeting.
  13. Shooting regulations prescribed by the Grand National Archery Society shall be accepted as governing the sport of archery in the club.
  14. All scores and records of rounds shot will be handed in to the Records Officer for recording and adjusting of handicaps.
  15. The Committee shall have the power to deal with any matters not covered by the constitution or to interpret the constitution when there is any difficulty.
  16. All disciplinary, child protection and poor practice concerns should follow the Grand National Archery Society Case Club Executive Referral Panel guidelines which are available under Governance from the Grand National Archery Society website.
    • All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the Grand National Archery Society Policy for Safeguarding Children, Young People and Vulnerable Adults. The Club Child Protection Officer is the lead contact for all Club members in the event of any child protection concerns.
    • All complaints regarding the behaviour of members should be submitted in writing to the Club Secretary. The Club Committee will meet to hear complaints within 21 days of a complaint being lodged. The Committee has the power to take appropriate disciplinary action including the termination of membership from the club only. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
  17. A resolution to dissolve the club can only be passed at an Annual General Meeting or Extraordinary General Meeting through a majority vote of the membership. In the event of dissolution, any assets of the club that remain will become the property of Gloucestershire Archery Society or suitable charity.